SCHEDULING ADMINISTRATOR
Location: Chicago, Illinois
Description: University of Chicago is in need of SCHEDULING ADMINISTRATOR right now, this occupation will be designated in Illinois. Further informations about this occupation opportunity please read the description below. Type of Position
Staff
Number of Positions Available
1
Division
Biological Sciences
Department
20126-BSD-Anesthesia & Criti! cal Care
- Standard Summary
About the Unit
The department of Anesthesia and Critical Care has been continuously productive not only in its scientific contributions, but also in providing outstanding basic medical care in anesthesiology. Its members have helped to establish the role of anesthesiologists as consultants in fields such as intensive care, oxygen therapy, the recovery room, and inhalation therapy.
From a one-member section in 1928, Anesthesiology has grown to a 60+ member faculty; the department includes 50+ residents, 20+ nurse-anesthetists, 14 administrators and 70+ staff members. Faculty members are active nationally and internationally in their field, and former trainees of the department hold prominent academic positions in the United States and throughout the world.
Unit Job Summary
Scheduling Administrator: Under the direct supervision of the Physician Scheduling Director and Executive Administrator, manage the physician scheduling of Anesthesia and Critical Care anesthetizing locations, all operating rooms and off-site locations. Provides functional guidance to department administrators, anesthesiologists, CRNA's, residents and operating room staff on issues related to scheduling of operative procedures. Using Qgenda, a medical scheduling software, the scheduling administrator works with staff to ensure that all hours are cove! red with appropriate clinical staff. Develops schedules based upon a cl! inical team model and coordinates shifting of staff to address clinical needs. Analyzes the schedules to determine the number of clinical staff to be assigned to the site considering skill needs, contractual obligations and personnel not available. Reviews analysis with the Physician Scheduling Director to verify clinical staff needs. Notifies faculty and clinical staff of next day's assignment via regular Qgenda software updates. Manages schedule including call-outs and emergency/urgent add on cases. Enters into Qgenda daily schedule information for all faculty and clinical staff on a daily basis including shift and hours worked. Provides management reports when required.
The Scheduling Administrator uses Qgenda to customize clinical schedules, generate call assignments equally and fairly, facilitate scheduling changes as users view, trade and request shifts. The scheduling administrator will also serve as the department contact person for user training and troubl! eshooting on Qgenda scheduling issues.
Works with all new employees directly to ensure understanding of the Qgenda scheduling software. Coordinates and tracks vacation submissions and clinical staff availability. Assists with the production of monthly reports summarizing scheduling operations. Meet with management on a regular basis to provide an update on operations status. Perform other duties as assigned.
Education
Bachelor's degree and a minimum of two years of progressively responsible administrative experience OR a minimum of five years of progressively responsible administrative experience required.
Previous medical office experience preferred.
Familiarity with Qgenda scheduling software preferred.
Experience in physician relations strongly desired.
Experience
Communicate effectively in English, both orally and in writing required.
Excellent attention to detail required.
Superb ! organizational abilities required.
High degree of initiative r! equired.
Ability to handle confidential information with utmost discretion required.
Ability to handle multiple tasks simultaneously and under tight deadlines required.
Strong analytical and organizational skills required.
High degree of professionalism required.
High degree of decision making required.
Ability to recognize and resolve or refer problems required.
Work effectively with supervision and as part of a team required.
Use or learn a range of position-related software applications, including but not limited to: Qgenda scheduling software, word-processing, spreadsheet, e-mail, Internet and other software required.
Excellent computer skills in Microsoft Office Suite (2010 preferred) especially Outlook, Word, and Excel required. Experience with Windows Operating Systems required.
Extensive experience in a complex, fast-paced office environment in a responsible administrative role! required.
Experience in a large academic, clinical department preferred.
Knowledge of medical terminology preferred.
Competencies
Familiarity with general business practices required.
Commitment to providing a high level of service and working in a team environment required.
High degree of professionalism required.
Attention to detail required.
Ability to handle confidential information with utmost discretion required.
Excellent interpersonal, verbal, and written communication skills required.
Ability to handle multiple tasks simultaneously and under tight deadlines required.
Strong analytical and organizational skills required.
Required Job Seeker Documents
Resume
Cover Letter
Optional Job Seeker Documents
Work Location
Campus - Hyde Park
Other Work Location
Work Schedule
Full-Time
Hour! s/Week
40
If other than regular hours (M-F, 8:! 30-5:00) please detail
M-F, 8:30-5:00
Benefits Eligible?
Yes
Union (If applicable):
Non-Union
Pay Grade
NA
Pay Range
Depends on Qualifications
Pay Frequency
Monthly
Does this position require incumbent to operate a vehicle on the job?
No
Is a Background Check Required?
Yes
Is Drug Testing Required?
No
Employee Referral Bonus Amount
None
Posting Date
03-27-2013
Remove from posting on or before
09-27-2103
- .
If you were eligible to this occupation, please email us your resume, with salary requirements and a resume to University of Chicago.
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This occupation starts available on: Wed, 27 Mar 2013 23:21:47 GMT
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